Executive Assistant
After 15 years with Sport Taranaki, our current Executive Assistant is leaving to relocate overseas, creating an exciting opportunity for someone new to step into this valued role.
Be at the heart of an organisation that supports active, healthy communities across Taranaki.
Sport Taranaki is now seeking a full-time experienced, highly organised and proactive Executive Assistant to provide trusted, high-level support to our Chief Executive and Board of Trustees, commencing in late January 2027. This varied role is ideal for someone who enjoys keeping people, information and priorities moving smoothly in a busy, purpose-led environment.
About the role
Working closely with the Chief Executive, Board and wider team, you will provide comprehensive executive, governance and business support. You will manage complex schedules and correspondence, coordinate meetings and travel, support people and finance processes, including Xero, and help deliver key organisational events and systems.
Key responsibilities include:
- Managing the Chief Executive’s calendar, appointments, correspondence, reports and Board papers.
- Supporting the Board of Trustees with agendas, minutes, reports, correspondence and administration.
- Coordinating Board, subcommittee, Annual General Meeting, leadership and other key meetings, including actions and follow-up.
- Arranging travel, accommodation and conference bookings for staff and Board members.
- Coordinating recruitment, induction, employment documentation, appraisals, salary review documentation, leave reporting and staff wellbeing administration.
- Supporting payment approvals and providing cover for payroll and creditors using Xero.
- Contributing to the Taranaki Sports Awards event team, including sponsor communication, nominee liaison and event logistics.
- Liaising with the IT provider and maintaining staff, tenants, visitor and access-management systems.
About you
You will be a calm, capable and highly trusted professional who uses initiative, exercises sound judgement and handles confidential information with discretion. You build positive relationships, communicate clearly and take pride in delivering accurate, timely work. To succeed in this role, you will bring:
- Proven experience providing senior executive, governance or high-level administrative support.
- Excellent organisation and time-management skills, with the ability to manage multiple diaries, priorities and deadlines.
- Strong written and verbal communication skills and confidence working with a wide range of stakeholders.
- Sound knowledge of human resources administration and the legal requirements for employment and personnel records.
- Strong Microsoft Office skills; experience with MyHR, Xero or similar systems would be an advantage.
- A positive, professional and solutions-focused approach, with strong customer service and relationship-management skills.
- The ability to contribute to a supportive workplace culture and demonstrate a clear commitment to health and safety.
Why join Sport Taranaki?
This is an opportunity to use your executive support expertise in a role with genuine variety and community impact. You will work alongside committed people, support effective leadership and governance, and contribute to an organisation focused on helping Taranaki communities be more active. You will also enjoy flexible working arrangements and a positive, supportive workplace culture.
How to apply
If you are an experienced Executive Assistant who thrives on variety, responsibility and making things happen, we would love to hear from you.
Please submit your CV and a cover letter outlining your relevant experience to Maree Judd, maree.judd@sporttaranaki.org.nz by Wednesday, 11 November 2026. For a confidential conversation about the role, contact Maree on 027 856 1792.
Sport Taranaki is committed to an inclusive workplace and welcomes applications from people with diverse backgrounds and experiences.
Members
Admin Login